Inbound deliveries
An inbound delivery is the notification of goods sent by a supplier (shipping notification). It is created from a purchase order or from the supplier's incoming e-Delivery Note; the goods receipt is posted from this delivery and recorded against it. A delivery belongs to a single supplier and can carry multiple purchase orders (up to 30).
A delivery is created in one of three ways:
- Automatically when the purchase order is finalized — when a purchase order with a receiving warehouse is finalized, a delivery is created in Bekleniyor (Expected) status with the notifiable remaining quantity of the lines and the expected date of the order (no delivery note: expected goods).
- When the supplier's e-Delivery Note arrives — the delivery note is linked to the expected delivery, or a new delivery with a delivery note is created and the expected deliveries are reduced by the quantity on the delivery note. A delivery note whose matching is incomplete becomes an İnceleme Bekliyor (Awaiting Review) draft.
- Manually — from the Gelen Teslimat Oluştur (Create Inbound Delivery) screen.
/erp/logistics/inbound-deliverieserp-logistics-inbound-deliveries.view (görme) · .create (oluşturma, inceleme, kapatma, iptal)erp-procurement-receipts.create (Mal Kabulü Oluştur)List
- 1New inbound delivery
- 2Pending only
- 3My warehouses only
- 4Status
Columns: Teslimat No (Delivery No.), Beklenen (Expected), Tedarikçi (Supplier), Depo (Warehouse), Siparişler (Orders), İrsaliye (Delivery Note), Kalem (Items), Durum (Status). Filters: Ara (Search), Durum (Status), Beklenen başlangıç (Expected from) – Bitiş (To), Yalnız bekleyenler (Only pending) and Yalnız benim depolarım (Only my warehouses) (the warehouses I am responsible for). The row menu has Gelen Teslimatı Aç (Open Inbound Delivery).
Statuses
| Status | Meaning | Actions |
|---|---|---|
| İnceleme Bekliyor (Awaiting Review) | The incoming e-Delivery Note did not match the purchase order automatically; the lines must be matched and approved. No goods receipt can be posted until approval. | İncele ve Onayla (Review and Approve) · İptal Et (Cancel) |
| Bekleniyor (Expected) | The notified goods are expected. If a delivery note is linked, Sevk Bildirildi (Shipment Notified) is shown (goods in transit). | Mal Kabulü Oluştur (Create Goods Receipt) · İptal Et (Cancel) |
| Kısmen Teslim Alındı (Partially Received) | Part of it has been received with a goods receipt. | Mal Kabulü Oluştur (Create Goods Receipt) · Kalanı Kapat (Close Remaining) |
| Tamamlandı (Completed) | The notified quantity has been received, or the remaining quantity was closed. | — |
| İptal Edildi (Cancelled) | The notified quantity has been released. | — |
For a delivery whose expected date has passed, Gecikti (Overdue) appears next to the status.
- İptal Et (Cancel) (reason required): "Bildirilen miktar serbest kalır; siparişin açık miktarı yeniden bildirilebilir." (The notified quantity is released; the open quantity of the purchase order can be notified again.)
- Kalanı Kapat (Close Remaining) (reason required): "Kalan artık beklenmiyor — teslimat tamamlanır; siparişin kalanı yeni bir teslimatla bildirilebilir." (The remaining quantity is no longer expected — the delivery is completed; the remainder of the purchase order can be notified with a new delivery.)
Create an inbound delivery
- 1Source: order or incoming e-despatch
- 2Order — magnifier or F4 opens the list
- 3Warehouse
- 4Expected arrival — required
- 5Save Inbound Delivery
Select the source at the top: Siparişten (From purchase order) or Gelen e-İrsaliyeden (From incoming e-Delivery Note).
- Siparişten (From purchase order): type an order number or supplier in the Sipariş (Order) field and press Enter, or open the Sipariş Seç (Select Order) window with the magnifier or F4. Multiple purchase orders can be selected; all must be from the same supplier (the supplier of the first selected order determines it).
- Gelen e-İrsaliyeden (From incoming e-Delivery Note): İrsaliye ara (Search delivery note) and select the Gelen e-İrsaliye (Incoming e-Delivery Note); lines are suggested to purchase order lines by the supplier's item code (the suggestion is not a rule and can be changed).
- Line table: Sipariş / Satır (Order / Line), (for a delivery note, İrsaliye satırı (Delivery note line)), Açık (Open), Başka teslimatta (In another delivery), Miktar (Quantity). The maximum notifiable quantity per line comes from the server.
- Depo (Warehouse): comes from the receiving warehouse of the purchase orders; if the order has no warehouse, select one (a notification is sent to the persons responsible for the warehouse). If the purchase orders are received in different warehouses, the delivery is not created — a separate delivery is needed for each warehouse.
- Beklenen Varış (Expected Arrival) (required), Tedarikçi İrsaliye No (Supplier Delivery Note No.), İrsaliye Tarihi (Delivery Note Date), Not (Note).
- Gelen Teslimatı Kaydet (Save Inbound Delivery) (Onayla (Approve) during review).
Rejection messages of the form:
| Message | Meaning |
|---|---|
| "Beklenen varış gününü seçin." | Select the expected arrival date. |
| "En az bir sipariş satırı seçin." | Select at least one order line. |
| "…: miktar sıfırdan büyük olmalı." | …: the quantity must be greater than zero. |
| "Bir teslimatta en çok 30 sipariş olur." | A delivery can contain at most 30 orders. |
Details
Durum (Status), Tedarikçi (Supplier), Beklenen Varış (Expected Arrival), Depo (Warehouse), Tedarikçi İrsaliyesi (Supplier Delivery Note), İrsaliyedeki Teslim Adresi (Delivery Address on Delivery Note), Gelen e-İrsaliye (Incoming e-Delivery Note), Hazırlayan (Prepared By), Not (Note), Kapanış (Closing); in the items, Sipariş (Order), Bildirilen (Notified), Teslim Alınan (Received), Kalan (Remaining). Mal Kabulü Oluştur (Create Goods Receipt) opens the goods receipt form with this delivery.