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Open a carrier tender

Task
Module
Logistics
Menu path
Lojistik Yönetimi › Taşıma › Taşıyıcı Seçimi ve İhale (Logistics Management › Transportation › Carrier Selection and Tendering)
Screen route
/erp/logistics/transport-tenders
Required permission
erp-logistics-transport-tenders.create
erp-logistics-transport-tenders.edit
erp-logistics-transports.edit
Prerequisites
  • The shipment is in Planlandı (Planned) status; the shipment has no other open tender.
  • The companies to be invited are defined as carriers.

Steps​

  1. On the Lojistik Yönetimi › Taşıma › Taşıyıcı Seçimi ve İhale (Logistics Management › Transportation › Carrier Selection and Tendering) screen, click İhale Oluştur (Create Tender) (it can also be opened with İhaleye Çıkar (Put Out to Tender) from the Taşıyıcı Seç (Select Carrier) window in the shipment details).
    Clickİhale OluşturExpected: The İhaleye Çıkar (Put Out to Tender) window opens
    Tender dialog
    1. 1Trip — planned only
    2. 2Response deadline — in the future
    3. 3Invited carriers
    4. 4Open Tender
  2. Select the planned shipment in the Sefer (Shipment) field.
    CheckSeferValue: TSM-2026-000003
  3. Enter the Cevap Son Tarihi (Response Deadline) (it must be in the future; the default is tomorrow at 17:00) and write the Not (Note) for the carrier.
    EnterCevap Son TarihiValue: 03.11.2026 17:00
  4. Under Davetliler (Invitees), add the carriers with Taşıyıcı ekle (Add carrier); if they will be invited by e-mail, enter the e-mail address.
    CheckDavetlilerValue: Hızlı Hat Nakliyat ve Lojistik Ltd. Şti.
  5. Decide on the E-posta (E-mail) option: if enabled, invitees with an e-mail address receive the shipment plan, cargo and destinations (no prices are included). Turn it off if you will take bids by phone.
    CheckE-posta
  6. Click İhaleyi Aç (Open Tender).
    Clickİhaleyi AçExpected: The tender opens with number IHL-… in Açık (Open) status; an 'Açık ihale' (Open tender) link appears in the shipment details
  7. When the carrier's response arrives, click Cevap Gir (Enter Response) on the invitee row; enter the Teklif (Bid) amount and currency (or select Reddetti (Declined)) and click Kaydet (Save).
    ClickCevap GirValue: 7.250,00 TRY — Fiyata otoyol dahilExpected: The invitee's status becomes Teklif Verdi (Bid Submitted); the Tarife (Tariff) column shows the agreement's amount for the same shipment
    Tender detail — quotes and award
    1. 1Invitee status
    2. 2Comparison amount from the agreement
    3. 3Enter Response — quote or decline
    4. 4Award — trip goes to the winner
    5. 5Cancel the tender
  8. On the row of the winning carrier, click Karar Ver (Decide) and confirm with Karar Ver (Decide) in the window.
    ClickKarar VerExpected: The tender becomes Karar Verildi (Decided); the shipment proceeds with the winning carrier, and its freight becomes the tender price
Result
The tender is closed, and the other pending bids become Kaybetti (Lost). The executor of the shipment is the winning carrier; its own fleet resources are removed from the plan, and its freight is the tender price.

What you need to know​

  • Up to 20 carriers can be invited to a tender; the same carrier can be invited only once.
  • E-mails are sent from a queue, and SMTP must be configured in the installation. If no invitee has an e-mail address, the tender is opened without e-mail. The row's E-posta (E-mail) column shows the status (Gönderildi (Sent) · Kuyrukta (Queued) · Gönderilemedi (Could not be sent) · Gönderilmedi (Not sent)).
  • For an open tender whose response deadline has passed, Son tarih geçti (Deadline passed) appears next to its status.
  • A decision can be made only for a carrier that has submitted a bid, and the shipment must be planned ("Sefer artık planlı değil — karar verilemez." (The shipment is no longer planned — no decision can be made.)). Because the decision changes the shipment, the erp-logistics-transports.edit permission is required.
  • If the freight is later recalculated from the agreement, it replaces the tender price.
  • To abandon the tender, use İptal Et (Cancel) (İptal Nedeni (Cancellation Reason) required); the shipment remains as it is.