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Stock movements

Stok Hareketleri (Stock Movements) is the stock ledger: every receipt, issue, transfer and status change is added as a row, and a posted record is never changed. The four forms in the same section post movements without a reference document (manually); document-based movements such as purchasing goods receipts, sales deliveries and production come from their own modules and appear in the ledger with their sources.

Screen
Module
Inventory
Menu path
Stok Yönetimi › Mal Hareketleri › Stok Hareketleri · Mal Girişi · Mal Çıkışı · Stok Transferi · Stok Durumu Değişimi (Inventory Management › Goods Movements › Stock Movements · Goods Receipt · Goods Issue · Stock Transfer · Stock Status Change)
Screen route
/erp/inventory/movements
Required permission
erp-inventory-movements.view (defteri görme) · .create (Mal Girişi, Mal Çıkışı, Stok Durumu Değişimi) · .transfer (Stok Transferi)
erp-inventory-lots.view (Lot süzgeci) · erp-inventory-costs.view (birim maliyet)

Stock ledger​

Stock Movements — stock ledger
  1. 1New Movement — receipt, issue, transfer, status change
  2. 2Source document filter
  3. 3Movement type filter
  4. 4Source — the document behind the movement
  5. 5Movement detail — read only

Columns: Tarih (Date; business date, with the creation time below it), Hareket (Movement; type + Giriş/Çıkış (Receipt/Issue) badge; for pairs, "Transfer çifti" (Transfer pair) or "Stok durumu değişimi çifti" (Stock status change pair)), Ürün (Product), Miktar (Quantity; with the base quantity below it if there is a unit conversion), Konum (Location; warehouse and storage location), Stok (Stock; status and batch/serial number), Kaynak (Source; document and its number; a link if you have permission), İşlem (Action; eye icon: movement details).

Filters: Ara (Search; product, batch, description), Ürün (Product), Depo (Warehouse), Stok Durumu (Stock Status), Lot (Batch), Kaynak Belge (Source Document), Hareket Türü (Movement Type), Yön (Direction), Tarih Aralığı (Date Range). The Yeni Hareket (New Movement) menu: Mal Giriş · Mal Çıkış · Transfer · Stok Durumu Değişimi (Goods Receipt · Goods Issue · Transfer · Stock Status Change).

The movement details are read-only: "Stok defteri kaydı salt okunurdur. Düzeltme, ters yönlü yeni bir hareketle yapılır." (A stock ledger record is read-only. Corrections are made with a new movement in the opposite direction.) A movement without a reference document has no cancel or reversal button — correct an incorrect entry with a new movement in the opposite direction (a Goods Issue for a receipt, a Goods Receipt for an issue) or with a stock adjustment.

Movement types​

TypeDirectionWhere it originates
Açılış Bakiyesi (Opening Balance)ReceiptAçılış Bakiyeleri (Opening Balances)
Mal Kabul (Goods Receipt; "Mal Giriş" if without a reference document)ReceiptMal Girişi (Goods Receipt) form, purchasing goods receipt
Sarf / Çıkış (Consumption / Issue)IssueMal Çıkışı (Goods Issue) form, sales delivery, reservation withdrawal
TransferIssue + ReceiptStok Transferi (Stock Transfer), transfer order shipment/arrival, warehouse task
Stok Fazlası Düzeltmesi / Stok Eksiği Düzeltmesi (Stock Surplus Adjustment / Stock Shortage Adjustment)Receipt / IssueStok Düzeltmesi (Stock Adjustment), count difference
Üretim Sarfı / Üretim Girişi (Production Consumption / Production Receipt)Issue / ReceiptProduction order
Çıkış Geri Alma / Giriş Geri Alma (Issue Reversal / Receipt Reversal)Receipt / IssueReversals of adjustments, scrap and deliveries
Hurda (Scrap)IssueHurda Fişi (Scrap Document)
Stok Durumu Değişimi (Stock Status Change)Issue + ReceiptStok Durumu Değişimi (Stock Status Change) form, quality decision
Müşteri İadesi (Customer Return)ReceiptSales return
Yeniden Değerleme (Revaluation)No quantityValuation documents

Common form layout​

The four forms use the same shell: the section heading on the left, the fields on the right; at the bottom Temizle (Clear) and the save button ("Kaydediliyor…" (Saving…) while saving). When a product is selected, the tracking type badge and "Temel birim: X" (Base unit: X) appear; for a batch- or serial-managed item, the İzlenebilirlik (Traceability) section opens. The system asks for confirmation when you leave with unsaved changes. The success screen shows the movement number, a summary and the Hareket Geçmişini Aç (Open Movement History) link.

Hareket Tarihi (Movement Date) defaults to now; the earliest value is the day allowed by the posting period. Back-dated posting is available only to users with the 'Geçmiş Tarihli Kayıt' (Back-Dated Posting) permission.

Goods Receipt​

Goods Receipt — lot-tracked product
  1. 1Product — tracking and unit come from the item
  2. 2Warehouse — required
  3. 3Stock status — default if empty; quarantine for inspected items
  4. 4Quantity
  5. 5Lot number — created by this receipt if new
  6. 6Expiry date
  7. 7Post Goods Receipt
FieldMandatoryNote
Ürün (Product)YesFor an item that requires quality inspection, the note "Bu ürün kalite kontrol gerektiriyor." (This product requires quality inspection.) is shown.
Depo (Warehouse)Yes
Lokasyon (Storage Location)If the warehouse requires itThe default is the putaway proposal or the default storage location in the item's warehouse data. A bin without sufficient capacity: "Bu göz yetmiyor: … — kayıt reddedilir." (This bin is not sufficient: … — the posting is rejected.)
Stok Durumu (Stock Status)NoIf empty, the default status (SIFIR). For an item that requires quality inspection at receipt, the receipt is posted to the KARANTINA (Quarantine) status and an inspection lot is opened; if a non-quarantine status is selected, the posting is rejected.
Miktar (Quantity), Birim (Unit)YesThe unit comes from the item's units; for a serial-managed item, quantity = the number of serial numbers added.
Lot Numarası (Batch Number)For a batch-managed itemConverted to upper case; if it does not exist for the item, it is created with this receipt. Üretim Tarihi (Production Date), Son Kullanma Tarihi (Expiry Date) and Tedarikçi Lot No (Supplier Batch No.) are saved only when the batch is created for the first time.
Seri Numaraları (Serial Numbers)For a serial-managed itemScan them, or type them and click Ekle (Add); serial numbers are unique within the item.
Açıklama (Description)NoAt most 512 characters.

The save button is Mal Girişi Kaydet (Save Goods Receipt). The form has no unit cost field; a receipt with a cost comes from a purchasing goods receipt or an opening balance.

Goods Issue​

Goods Issue — FEFO lot selection
  1. 1Stock status — required for issues
  2. 2Status breakdown — quarantined stock cannot be issued
  3. 3FEFO suggestion — earliest expiry lot
  4. 4Quantity
  5. 5Post Goods Issue
  • Stok Durumu (zorunlu) (Stock Status (mandatory)) — the segment to be reduced is not assumed.
  • The Mevcut Stok (Current Stock) panel shows the On Hand / Reserved / Available quantity of the selected location and the Durum kırılımı (Status breakdown). If the available stock is 0, the save button is disabled.
  • For a batch-managed item, batches are listed in FEFO order (nearest expiry date first); the first suitable batch carries the FEFO önerisi (FEFO proposal) badge, and the choice is yours. A Bloke (Blocked) batch cannot be selected. An expired batch is not blocked; a warning appears.
  • For a serial-managed item, serial numbers in stock are selected; the quantity is the number of serial numbers selected.
  • The save button is Mal Çıkışı Kaydet (Save Goods Issue). There is no cost center field; write the purpose in Açıklama (Description).

Stock Transfer​

Stock Transfer — source and target
  1. 1Source warehouse
  2. 2Stock status — same on both legs
  3. 3Target warehouse
  4. 4Target location
  5. 5Complete Transfer — issue and receipt in one step

Kaynak Depo (Source Warehouse), Kaynak Lokasyon (Source Storage Location), Stok Durumu (zorunlu) (Stock Status (mandatory)), Hedef Depo (Target Warehouse), Hedef Lokasyon (Target Storage Location), Miktar (Quantity). It is single-step: an issue and a receipt of type Transfer are posted in the same transaction (common transfer group). A transfer to a different storage location within the same warehouse is allowed; the source and target locations cannot be the same. The status does not change — both legs are posted in the selected status. If a batch is selected, the same batch is used at the target. The save button is Transferi Tamamla (Complete Transfer). If the time the goods spend in transit is to be tracked, use a transfer order.

Stock Status Change​

Stock Status Change
  1. 1Warehouse — location does not change
  2. 2Source stock status
  3. 3Target stock status — must differ
  4. 4Quantity — in base unit
  5. 5Change Stock Status

Depo (Warehouse), Lokasyon (Storage Location), Kaynak Stok Durumu (zorunlu) (Source Stock Status (mandatory)), Hedef Stok Durumu (zorunlu) (Target Stock Status (mandatory)), Miktar (Quantity; in the base unit), İş Tarihi (Business Date), Açıklama (Description). The physical location does not change; a double entry is created in the ledger as an issue from the source status and a receipt into the target status. The source and target cannot be the same; an inactive status cannot be selected. The save button is Stok Durumunu Değiştir (Change Stock Status).

Goods in quarantine

Releasing a quality-inspected receipt from quarantine is done with the quality decision on the Kalite Kontrol (Quality Inspection) screen (it is recorded with a second signature and a reason). The Stock Status Change form also accepts an issue from the quarantine status; do not use it instead of the quality decision.

Rejection messages​

SituationMessage
No status on an issue/transfer"Çıkış ve transfer hareketlerinde stok durumu zorunludur — hangi segmentten düşüleceği varsayılamaz." (The stock status is mandatory for issue and transfer movements — the segment to be reduced cannot be assumed.)
Insufficient stock"'{kod}' kartının '{durum}' durumunda yeterli stok yok. Mevcut: {x}, istenen: {y}." (There is not enough stock of item '{kod}' in status '{durum}'. On hand: {x}, requested: {y}.)
Stock allocated to another document"'{kod}' kartının '{durum}' durumundaki stoğun bir bölümü başka bir belgeye tahsis edilmiş. Kullanılabilir: {x}, istenen: {y}. Tahsisi serbest bırakmadan sevk edilemez." (Part of the stock of item '{kod}' in status '{durum}' is allocated to another document. Available: {x}, requested: {y}. It cannot be shipped without releasing the allocation.)
Issue/transfer from quarantine"'{kod}' kartının '{durum}' durumundaki stoğu karantinada — sevk edilemez, sarf edilemez, transfer edilemez. Önce kalite kararı verilmeli (serbest bırak ya da reddet)." (The stock of item '{kod}' in status '{durum}' is in quarantine — it cannot be shipped, consumed or transferred. A quality decision must be made first (release or reject).)
Non-quarantine receipt of an item requiring quality inspection"'{kod}' kalite kontrolü şartlı — giriş yalnız karantina durumuna yazılabilir. Seçilen durum: '{durum}'. Mal muayeneden sonra kalite kararıyla kullanılabilir stoğa alınır." ('{kod}' requires quality inspection — the receipt can be posted only to the quarantine status. Selected status: '{durum}'. After inspection, the goods are moved to available stock with a quality decision.)
Item in a count"'{kod}' kartı '{depo}' deposunda sayımda ({sayım no}) — sayım kaydedilene ya da iptal edilene kadar stok hareketi yazılamaz." (Item '{kod}' is being counted in warehouse '{depo}' ({sayım no}) — no stock movement can be posted until the count is posted or cancelled.)
Blocked batch"'{lot}' lotu bloke — çıkış yapılamaz." (Batch '{lot}' is blocked — it cannot be issued.)
Batch missing"'{kod}' lot takipli — lot numarası zorunludur." ('{kod}' is batch-managed — the batch number is mandatory.)
Serial number already in stock"'{seri}' seri numarası zaten stokta — ikinci kez giriş yapılamaz." (Serial number '{seri}' is already in stock — it cannot be received a second time.)
Storage location mandatory"'{depo}' deposunda lokasyon seçimi zorunlu — depo içi lokasyon belirtin." (Selecting a storage location is mandatory in warehouse '{depo}' — specify a storage location within the warehouse.)
Transfer to the same location"Transferin kaynağı ile hedefi aynı olamaz." (The source and target of the transfer cannot be the same.)
Change to the same status"Durum değişiminin kaynağı ile hedefi aynı olamaz." (The source and target of the status change cannot be the same.)
Inactive item / service item"'{kod}' pasif — pasif stok kartı için hareket oluşturulamaz." ('{kod}' is inactive — no movement can be created for an inactive stock item.) · "'{kod}' hizmet kartı — stok hareketi oluşturulamaz." ('{kod}' is a service item — no stock movement can be created.)
Configurable header item"'{kod}' yapılandırılabilir kart — stoğa yalnız sipariş satırına tahsisli girer (satır bağlı üretim emrinin çıktısı). Konfigürasyonu bilinmeyen giriş yapılamaz." ('{kod}' is a configurable item — it enters stock only allocated to a sales order line (the output of the production order linked to the line). A receipt with an unknown configuration cannot be posted.)
No unit conversion"'{kod}' için '{birim}' biriminden temel birime dönüşüm tanımlı değil — farklı birimle hareket oluşturulamaz." (No conversion from unit '{birim}' to the base unit is defined for '{kod}' — no movement can be created with a different unit.)
Closed period"{gün} tarihi kapalı dönemde: kayıtlar {gün} dahil kapatıldı. Belgeyi açık bir döneme tarihleyin; kapalı aya kayıt gerekiyorsa dönemin yeniden açılması gerekir (Yönetim › Kayıt Dönemleri)." (The date {gün} is in a closed period: postings are closed up to and including {gün}. Date the document in an open period; if a posting to the closed month is required, the period must be reopened (Yönetim › Kayıt Dönemleri (Administration › Posting Periods)).)
Concurrent change"Stok bakiyesi bu sırada başka bir işlem tarafından değiştirildi. Lütfen tekrar deneyin." (The stock balance was changed by another transaction in the meantime. Please try again.)