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Post the physical inventory difference

Task
Module
Inventory
Menu path
Stok Yönetimi › Fiziksel Envanter › Stok Sayımları › sayım detayı › Farkı Kaydet (Inventory › Physical Inventory › Physical Inventories › count details › Post Difference)
Screen route
/erp/inventory/counts/{id}
Required permission
erp-inventory-counts.approve
Prerequisites
  • The count is in Sayım Tamamlandı (Count Completed) status.
  • You are signed in as a user who has not entered quantities in this count and has not completed it (second signature).

Posting the difference to the ledger requires a second signature: the person who entered or completed the count cannot post the difference.

Steps​

  1. Open the completed count. Review the Defter (Book), Sayılan (Counted) and Fark (Difference) columns and the difference summary; to see only the lines with differences, turn on the Farklılar (Differences) switch.
    VerifyFarklılarValue: SAY-2026-000001 — Fazla 1 · eksik 2 · farksız 4 satır
    Count completed — awaiting difference posting
    1. 1Second signature — another approver posts
    2. 2Difference summary
    3. 3Book · Counted · Difference
    4. 4Send Back for Recount
    5. 5Post Difference — writes stock adjustments
  2. If a difference is doubtful, click Yeniden Saymaya Gönder (Send for Recount); the count returns to Sayımda (Counting) status and the lines are counted again.
    ClickYeniden Saymaya Gönder
  3. If the difference is correct, click Farkı Kaydet (Post Difference).
    ClickFarkı KaydetExpected: The Farkı Kaydet — SAY-… (Post Difference — SAY-…) window: how many lines will be posted as an increase and how many as a decrease
  4. Check the summary in the window and confirm with Farkı Kaydet (Post Difference).
    ClickFarkı KaydetValue: 1 satır stok artırma, 2 satır stok azaltma olarak yazılacak; 4 satır farksız.Expected: The count becomes Kaydedildi (Posted), and the freeze is lifted
    Post difference — second signature
    1. 1Increase and decrease lines to post
    2. 2Post Difference — writes the adjustments
  5. Check the status of the count: at the top it reads "Fark deftere yazıldı. Belge artık değişmez." (The difference has been posted to the ledger. The document can no longer change.), and the Farkı Kaydeden (Difference Posted By) field shows you and the date.
    VerifyFarkı Kaydeden
    Count posted — difference written to the ledger
    1. 1Status — document is final
    2. 2Freeze lifted
    3. 3Second signature — who posted and when
    4. 4Difference — turned into adjustments
  6. View the adjustment movements in Stok Yönetimi › Mal Hareketleri › Stok Hareketleri (Inventory › Goods Movements › Stock Movements) with the filter Kaynak Belge = Stok Sayımı (Source Document = Physical Inventory).
    VerifyKaynak BelgeValue: Stok SayımıExpected: One movement for each line with a difference; Kaynak (Source) "Stok Sayımı #…", and in the movement details the Açıklama (Description) is the count number
    Stock Movements — count difference adjustments
    1. 1Source document = Stock Count
    2. 2Surplus — receipt
    3. 3Shortage — issue
    4. 4Source — the count document
Result
The difference is posted with today's date: surplus lines as a Stok Fazlası Düzeltmesi (Stock Surplus Adjustment) movement and shortage lines as a Stok Eksiği Düzeltmesi (Stock Shortage Adjustment) movement (source document 'Stok Sayımı' (Physical Inventory)). The count becomes Kaydedildi (Posted), the freeze on its scope is lifted, and the document never changes again.

Cancel a count​

While the count is in Sayımda (Counting) or Sayım Tamamlandı (Count Completed) status, click Sayımı İptal Et (Cancel Count), enter a Gerekçe (Reason) (mandatory, at most 512 characters) and confirm. Nothing is posted to the ledger, the freeze is lifted, and the entered counts stay on the document. Permission: erp-inventory-counts.create.

What you need to know​

  • Demo example: Demo Kullanıcı counted and completed SAY-2026-000001. When the same user tried to post the difference, the server rejected it: "Sayımı tamamlayan kişi farkı kaydedemez — ikinci imza başka bir kullanıcıdan gelmeli." (The person who completed the count cannot post the difference — the second signature must come from another user.) Demo Onaylayıcı posted the difference: the count became Kaydedildi (Posted) and three movements were posted — SARF-0003 Stok Eksiği Düzeltmesi (Stock Shortage Adjustment) 4 ADET, SARF-0004 Stok Fazlası Düzeltmesi (Stock Surplus Adjustment) 5 ADET, SARF-0007 Stok Eksiği Düzeltmesi (Stock Shortage Adjustment) 50 ADET (HAMMADDE / RAF-B, SIFIR). The four lines without a difference produced no movement.
  • For the person who entered quantities: "Bu sayımda miktar giren kişi farkı kaydedemez — ikinci imza başka bir kullanıcıdan gelmeli." (The person who entered quantities in this count cannot post the difference — the second signature must come from another user.)
  • If the book changed while the count was open (such as a document posted before the freeze): "Sayım açıldıktan sonra şu satırların defter miktarı değişti: … . Sayımı iptal edip yeniden açın." (After the count was opened, the book quantity of the following lines changed: … . Cancel the count and open it again.)
  • If a shortage occurs on allocated stock, posting is rejected — first release the allocation from Stok Tahsisleri (Stock Allocations).
  • For a serial number difference, missing serial numbers are posted as issues and surplus serial numbers as receipts.
  • No movement reason is assigned when posting a difference; the description is the count number.