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Enter physical inventory counts

Task
Module
Inventory
Menu path
Stok Yönetimi › Fiziksel Envanter › Stok Sayımları › sayım detayı (Inventory › Physical Inventory › Physical Inventories › count details)
Screen route
/erp/inventory/counts/{id}
Required permission
erp-inventory-counts.edit
Prerequisites
  • The count is in Sayımda (Counting) status.

The counter enters the quantity found on the shelf in the count line. A user without approval permission counts blind: they do not see the book quantity or the difference.

Steps​

  1. Open the count from the Stok Sayımları (Physical Inventories) list (Sayımı Aç (Open Count)).
    OpenSayımı AçValue: SAY-2026-000002
  2. In the Sayım Satırları (Count Lines) table, type the quantity you counted on the shelf in the base unit in the Sayılan (Counted) cell of the first line; Enter moves to the next line. If there is none on the shelf, enter 0 — an empty cell means 'not counted'.
    EnterSayılanValue: 24
    Counting — entering counted quantities
    1. 1Scope frozen — no movements for these items
    2. 2Counted — empty = not counted, 0 = none on shelf
    3. 3Book and Difference — approvers only
    4. 4Found Item — goods not on the list
    5. 5Save Entries
    6. 6Complete Count — when every line is counted
  3. On a serial-managed line, click Seri Gir (Enter Serial Numbers), scan or type the serial numbers found, and press Serileri Kaydet (Save Serial Numbers).
    ClickSeri Gir
  4. For goods found on the shelf but not in the list, click Bulunan Ürün (Found Product); enter the Ürün (Product), Lokasyon (Storage Location), Stok Durumu (Stock Status), Lot for a lot-managed card, and Sayılan (Counted), then press Satır Ekle (Add Line).
    ClickBulunan Ürün
  5. When taking a break, click Girişleri Kaydet (Save Entries). You can filter the remaining lines with the Sayılmayanlar (Not Counted) switch.
    ClickGirişleri Kaydet
  6. When all lines have been counted, click Sayımı Tamamla (Complete Count).
    ClickSayımı TamamlaExpected: The count moves to Sayım Tamamlandı (Count Completed) status
Result
The count moves to Sayım Tamamlandı (Count Completed) status; the scope stays frozen. The difference is posted by an authorized user who has not entered quantities in this count: Post the physical inventory difference.

What you need to know​

  • Demo example: SAY-2026-000002 (MERKEZ · Yedek Parçalar (Spare Parts)) — YP-0001 24 ADET and YP-0002 4 ADET were entered, 2 lines were not counted; the document is Sayımda (Counting).
  • In the Okutarak Say (Count by Scanning) section, select a storage location and stock status and scan a label or barcode: a serial number label adds the serial number, a product barcode asks for the quantity ("Ekle" (Add) or "Üzerine yaz" (Overwrite)).
  • Cell errors: "Sayı değil" (Not a number), "Negatif olamaz" (Cannot be negative), "En fazla {n} ondalık" (At most {n} decimals).
  • The count cannot be completed while there are uncounted lines: "{n} satır sayılmadı. Sayılmayan satır "yok" demek değildir — rafta yoksa sıfır girin." ({n} lines have not been counted. An uncounted line does not mean "none" — if there is none on the shelf, enter zero.)
  • A line that came from the book cannot be deleted: "Satır {n} defterden geldi — silinemez. Rafta yoksa sıfır sayın." (Line {n} came from the book — it cannot be deleted. If there is none on the shelf, count zero.)
  • A second line cannot be added for the same storage location, status and lot; update the quantity of the existing line.