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Billing

A sales invoice originates from a delivery: deliveries whose goods issue has been posted accumulate on the Faturalanmamış Teslimatlar (Unbilled Deliveries) screen, a draft invoice is created from there, and the draft is finalized and sent to the Turkish Revenue Administration (GİB) through the integrator.

Screen
Module
Sales
Menu path
Satış › Faturalama › Faturalanmamış Teslimatlar · Giden e-Faturalar (Sales › Billing › Unbilled Deliveries · Outgoing e-Invoices)
Screen route
/erp/sales/unbilled-shipments · /erp/invoicing/invoices
Required permission
erp-invoicing-references.view · erp-invoicing-invoices.view (görme) · .create (oluşturma) · .finalize (kesinleştirme ve gönderim)

Unbilled Deliveries​

Unbilled Deliveries
  1. 1Select the deliveries to invoice
  2. 2Invoice deadline — 7 days after delivery
  3. 3Enter Invoice Reference — trace of an externally issued invoice

Documents that have been shipped or returned but not yet invoiced.

ColumnDescription
Belge No (Document No.)Delivery number; links to the delivery.
Belge Tarihi (Document Date)
Fatura Son Günü (Invoice Due Date)The last day on which the invoice must be issued (7 days from the document date). If it has passed, it is shown in red: "7 günü geçti · N gün" (more than 7 days · N days).
Müşteri · Yaklaşık Tutar (Customer · Approximate Amount)Amounts are approximate; financial confirmation is the invoice.

Filters: Ara (Search), document date range, Yalnız 7 günü geçenler (Only those older than 7 days).

  • Fatura Oluştur (Create Invoice): creates a draft invoice dated today from the selected deliveries and opens the draft. Only deliveries of the same customer and the same currency can be included in the same invoice.
  • Fatura Referansı Gir (Enter Invoice Reference): used to record the invoice number of deliveries whose invoice was issued outside CoreX (in the previous system). It cannot be used for deliveries after the e-Document start date; those are invoiced in CoreX.

The selection covers only the visible page.

Outgoing e-Invoices​

Outgoing e-Invoices
  1. 1Invoices issued in CoreX
  2. 2Archive of externally issued invoices
  3. 3Status — draft, finalized, sending and GİB result

The list has no new invoice button: an invoice originates from a delivery. The list has two tabs: CoreX'te kesilenler (Issued in CoreX) and Dışarıda kesilenler (arşiv) (Issued externally — archive). Columns: Fatura (Invoice; internal number, with the GİB number below it), Tarih (Date), Müşteri (Customer), Satış Kanalı (Sales Channel), Durum (Status; with the e-Invoice / e-Archive indicator), Tip (Type), Ödenecek (Payable).

Invoice process​

Taslak ──► Kesinleşti ──► Entegratöre iletildi ──► Alıcıya ulaştı ──► (Alıcı yanıtı)
(Draft)    (Finalized)    (Sent to integrator)     (Delivered to       (Recipient
                                                    recipient)          response)

For a commercial invoice, the last step is the recipient's acceptance / rejection response; for an export invoice, this step is the response of the Ministry of Trade customs system (GTB).

StatusMeaning
Taslak (Draft)Can be edited; the date, note, exchange rate and the exemption / withholding code of the lines can change. Price and VAT come from the sales order.
Kesinleşti (Finalized)Cannot be edited or deleted; ready for transmission.
Gönderim kuyruğunda · Entegratörde (In transmission queue · At integrator)Being sent.
Alıcıya ulaştı · Yanıt bekleniyor (Delivered to recipient · Awaiting response)Delivered to the recipient.
Kabul edildi · Reddedildi (Accepted · Rejected)The recipient's response to a commercial invoice.
Gönderilemedi · Doğrulanamadı (Transmission failed · Could not be verified)A problem occurred during transmission; resolution actions are displayed in the details.
İptal edildi · Geçersiz sayıldı (Cancelled · Voided)

On a draft​

  • Kaydet (Save) — saves changes to the date, note and exchange rate. The Öner (Suggest) button next to the exchange rate retrieves the Central Bank of the Republic of Türkiye (TCMB) buying rate.
  • Kesinleştir (Finalize) — finalizes the invoice. A finalized invoice cannot be edited or deleted. Finalizing is not sending.
  • Taslağı Sil (Delete Draft) — the draft is deleted and the deliveries can be invoiced again.

Kesinleştir (Finalize) cannot be clicked while there are unsaved changes.

On a finalized invoice​

ActionWhen
GİB'e Gönder (Send to GİB)Kesinleşti (Finalized) or Gönderilemedi (Transmission failed). A sent invoice cannot be withdrawn: an e-Invoice is corrected with a return invoice, and an e-Archive invoice by cancellation.
Durumu Yenile (Refresh Status)At the integrator, while awaiting a response, or when the invoice could not be verified.
e-Arşiv İptal (Cancel e-Archive)Only for an e-Archive invoice; a reason is required.
Taslağa Geri Al (Revert to Draft) · Yeniden Gönder (Resend)If transmission failed and no GİB number has been assigned.
Geçersiz Say (Void) · Aynı Numarayla Yeniden Gönder (Resend with Same Number)If transmission failed but a GİB number has been assigned.
Alınmadı Olarak İşaretle (Mark as Not Received)In Doğrulanamadı (Could not be verified) status; a reason is required.

The e-Belge süreci (e-Document process) section of the details contains the integrator status, the time of the last query and the document files (PDF, signed UBL). The files are retrieved after the invoice has reached the recipient.