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Settle a rebate

Task
Module
Sales
Menu path
Satış › Ana Veriler › Prim Anlaşmaları (Sales › Master Data › Rebate Agreements) › agreement details › Hesaplaş (Settle)
Screen route
/erp/sales/rebate-agreements/{id}
Required permission
erp-sales-rebates.create
Prerequisites
  • The rebate agreement is in Açık (Open) status and its period has started.
  • The accrued rebate is greater than the previous settlements.

Steps​

  1. In the rebate agreement details, click Hesaplaş (Settle).
    ClickHesaplaşValue: PRA-2026-000001Expected: The Hesaplaş — PRA-2026-000001 (Settle) dialog opens with a preview of the basis period, the basis per item and the rebate calculation
  2. In the Hesaplaşma (Settlement) list, select the type: Ara hesaplaşma (dönem içinde) (Partial settlement (within the period)) if the period is still running, or Son hesaplaşma (dönem bittikten sonra — anlaşmayı kapatır) (Final settlement (after the period ends — closes the agreement)) if the period has ended.
    SelectHesaplaşmaValue: Ara hesaplaşma (dönem içinde)
    Settle dialog
    1. 1Interim or final settlement
    2. 2Requested credit = accrued − previous
    3. 3Request Credit Memo
  3. In the preview, check the Prim esası (Rebate basis), Prim oranı (Rebate rate), Tahakkuk eden prim (Accrued rebate), Önceki hesaplaşmalar (Previous settlements) and Talep edilen alacak (Requested credit); optionally enter a Not (Note).
    VerifyTalep edilen alacakValue: 1.803,20 TRY
  4. Click Alacak Dekontu Talep Et (Request Credit Memo).
    ClickAlacak Dekontu Talep EtExpected: Alacak Dekontu Talebi (Credit Memo Request) PHS-2026-000001 opens; the Alacak dekontu (Credit memo) field shows ADK-2026-000001
    Credit memo request — rebate settlement detail
    1. 1Status
    2. 2Download PDF — request document
    3. 3Basis by product
    4. 4Cancel — latest settlement only
Result
The settlement is saved with number PHS-yyyy-nnnnnn in Talep Edildi (Requested) status, and a credit memo request is created for the amount; the agreement's Hesaplaşılan (Settled) amount increases. A final settlement sets the agreement to Kapandı (Closed). Approval and posting of the request are handled in Finance.

What you need to know​

  • The amount is not taken from the form; it is the Talep edilen alacak (Requested credit) in the server preview (accrued rebate − previous settlements).
  • If a settlement cannot be made, the button is disabled and the reason is shown in a yellow box in the dialog. The image above shows the dialog opened after PHS-2026-000001: because the entire accrual has been requested, it reads "Hesaplaşılacak prim tutarı yok." (There is no rebate amount to settle.) and Alacak Dekontu Talep Et (Request Credit Memo) is disabled.
MessageEnglishCause
"Hesaplaşılacak prim tutarı yok."There is no rebate amount to settle.Previous settlements have taken the entire accrual.
"Son hesaplaşma anlaşma dönemi bittikten sonra yapılır; dönem içinde ara hesaplaşma yapın."A final settlement is made after the agreement period ends; make a partial settlement within the period.A final settlement was selected while the period is still running.
"Anlaşma dönemi henüz başlamadı."The agreement period has not started yet.The start date has not been reached.
"Anlaşma son hesaplaşmayla kapandı."The agreement was closed by the final settlement.The agreement is closed.
"Tahakkuk önceki hesaplaşmaların altında (… TRY) — iadeler primi azalttı. Borç dekontu kapsam dışı; son hesaplaşmayı iptal edip yeniden hesaplaşın."The accrual is below the previous settlements (… TRY) — returns reduced the rebate. Debit memos are out of scope; cancel the last settlement and settle again.Returns received after the settlement reduced the basis.
  • If a settlement is wrong, reverse it with İptal Et (Cancel) in the settlement details; only the most recent settlement can be cancelled.