Skip to main content

Goods receipts

A goods receipt is the posting of goods received from the supplier against the order; the stock receipt is posted at the same time. The goods of one order can arrive in several goods receipts (partial). Once saved, a goods receipt document cannot be changed; an error or a return is corrected with Mal Kabul Geri Alma (Goods Receipt Reversal) (Return management).

Screen
Module
Procurement
Menu path
Satın Alma › Mal ve Hizmet Kabulü › Mal Kabulleri · Teslim Alınacaklar · Mal Kabulü Oluştur (Procurement › Goods and Service Receipt › Goods Receipts · Due for Receipt · Create Goods Receipt)
Screen route
/erp/procurement/receipts
Required permission
erp-procurement-receipts.view (liste, detay, Teslim Alınacaklar) · .create (mal kabul girişi)

Goods receipt list​

Goods receipts list
  1. 1New Goods Receipt
  2. 2Inbound delivery, if used
  3. 3Supplier delivery note number

Columns: Mal Kabul No (Goods Receipt No, MK-yyyy-nnnnnn), Sipariş No (Order No), Gelen Teslimat (Inbound Delivery; if received from a delivery), Tedarikçi (Supplier), İrsaliye No (Delivery Note No), Mal Kabul Tarihi (Goods Receipt Date), Kalem (Items), Oluşturulma (Created). Filters: Ara (Search), Başlangıç–Bitiş (Start–End), Tedarikçi (Supplier). Mal Kabul Girişi (Goods Receipt Entry) opens the form.

Due for Receipt​

Satın Alma › Mal ve Hizmet Kabulü › Teslim Alınacaklar (Procurement › Goods and Service Receipt › Due for Receipt) (/erp/procurement/receipts/expected)

Expected receipts
  1. 1Open order without inbound delivery
  2. 2Overdue only
  3. 3Create Goods Receipt — from the row

This is the work list of goods expected to arrive at the warehouse; it does not post a goods receipt document. There are two types of lines:

  • Gelen teslimat (Inbound delivery) — a delivery announced by the supplier or opened when the order is finalized (GLT-…),
  • Sipariş (teslimatsız) (Order (without delivery)) — the remainder of an open order that has no delivery (the warehouse shows "Kabulde seçilir" (Selected at receipt)).

Columns: Belge (Document), Sipariş (Order), Tedarikçi (Supplier), Depo (Warehouse), Beklenen (Expected; date), Kalemler (Items), İrsaliye (Delivery Note). Filters: Ara (Search), Kaynak (Source), Tedarikçi (Supplier), Yalnız gecikenler (Overdue only), Yalnız benim depolarım (My warehouses only; the warehouses I am responsible for). Mal Kabulü Oluştur (Create Goods Receipt) on a line opens the goods receipt form filled in with that delivery or order.

Goods receipt entry​

Satın Alma › Mal ve Hizmet Kabulü › Mal Kabulü Oluştur (Procurement › Goods and Service Receipt › Create Goods Receipt) (/erp/procurement/receipts/new). Mal Kabul Gir (Enter Goods Receipt) in the order details opens the form with the order already selected (?orderId=).

Goods receipt — allocation, warehouse and location
  1. 1Purchase order
  2. 2Delivery note no. — unique per supplier
  3. 3Remaining order quantity
  4. 4Received quantity — may be partial
  5. 5Warehouse and location
  6. 6Save Goods Receipt — stock is posted

Document information​

FieldRule
Satın Alma Siparişi (Purchase Order)Mandatory. Only orders in Sipariş Verildi (Ordered) and Kısmi Teslim (Partially Received) are listed.
Mal Kabul Tarihi (Goods Receipt Date)Mandatory; today is proposed. Postings cannot be made to a closed period or (without permission) to a past date.
Tedarikçi İrsaliye No (Supplier Delivery Note No)Optional; the same delivery note from the same supplier cannot be saved twice.
Not (Note)Optional.
Aynı İrsaliyedeki Diğer Sipariş (Other Order on the Same Delivery Note)With Sipariş ekle… (Add order…), other open orders of the same supplier in the same currency are added to the same goods receipt.

Order items and delivery allocations​

The Sipariş Kalemleri (Order Items) table: Stok (Stock), Sipariş (Ordered), Alınan (Received), Kalan (Remaining), Birim (Unit), Takip (Tracking; İzleme Yok (No Tracking) · Lot Takipli (Batch-Managed) · Seri No Takipli (Serial-Managed)), Kalite (Quality; Gerekli (Required) on a card that requires quality inspection). Quantities are tracked in the order unit.

  • Mal Kabul Ekle (Add Goods Receipt) adds the item to Teslim Tahsisleri (Delivery Allocations); the quantity is filled with the remaining quantity. Tümünü Ekle (n) (Add All (n)) adds all items.
  • On each allocation: Miktar (Quantity; mandatory, greater than zero, cannot exceed the remaining quantity), Depo (Warehouse; mandatory), Lokasyon (Storage Location; optional or mandatory depending on the warehouse setting), for a batch-managed card the batch number (mandatory), production date, expiry date (SKT) and supplier batch, for a serial-managed card the serial numbers (mandatory).
  • Depo (tümüne) (Warehouse (for all)) selects the warehouse of all allocations together.
  • Splitting: Reduce the quantity of the allocation; the item's Mal Kabul Ekle (Add Goods Receipt) button becomes available again and a second allocation is added for the remainder (e.g. 1,150 units to AMBALAJ, 50 units to the IBC-ALANI storage location). A second allocation cannot be entered for the same order item, warehouse, storage location and batch.
  • Sipariş Birim Fiyatı (Order Unit Price) is for information: "Sipariş kaleminden alınır — gerçekleşen maliyet değildir." (Taken from the order item — it is not the actual cost.)

Partial goods receipt: Enter part of the remaining quantity and save. The order becomes Kısmi Teslim (Partially Received); the remainder is received with the next goods receipt or the order is closed.

Mal Kabulü Kaydet (Save Goods Receipt) saves the document with an MK-yyyy-nnnnnn number; the result panel shows the new status of the order (e.g. "Sipariş SA-2026-000002 — Kısmi Teslim" (Order SA-2026-000002 — Partially Received)) and the Yeni Mal Kabul (New Goods Receipt), Mal Kabulü Görüntüle (View Goods Receipt), Mal Kabullerine Dön (Back to Goods Receipts) and Siparişi Görüntüle (View Order) buttons.

Stock and planning effect​

  • For each allocation, a receipt movement of type Mal Kabul (Goods Receipt) is posted (source "Mal Kabul #n" in Stok Yönetimi › Mal Hareketleri › Stok Hareketleri (Inventory Management › Goods Movements › Stock Movements)). Stock increases in the selected warehouse, storage location and batch, in the Sıfır (New) stock status.
  • The stock value increases by the order's discounted net unit price (200 × 1,115.50 TRY in the example).
  • The order's Received quantity increases and its remainder decreases; in the Belge Akışı (Document Flow) of the requisition linked to the order, "teslim x/y" (delivered x/y) advances. In Malzeme İhtiyaçları (Material Requirements), the order's in-transit quantity decreases.
  • The Son Alış (Last Purchase) information of the item in Tedarikçi Fiyatları (Supplier Prices) is updated.

Item requiring quality inspection​

If there is an item showing Gerekli (Required) in the Quality column, the form displays a warning: "Bu siparişte kalite kontrolü şartlı ürün var. Malı hangi depoya alırsanız alın karantina durumuna yazılır; muayeneden sonra Kalite Kontrol ekranından serbest bırakılana kadar sevk, sarf ve transfer yollarına kapalı kalır." (This order contains an item that requires quality inspection. Whichever warehouse you receive the goods into, they are posted to quarantine status; after inspection they remain blocked for shipment, consumption and transfer until released from the Quality Inspection screen.) The decision is made on the Stok Yönetimi › Kalite Kontrol (Inventory Management › Quality Inspection) screen. Such an item cannot be received directly into a project.

Inbound delivery​

If a Teslim Deposu (Delivery Warehouse) is selected on the order, a delivery (GLT-…, status Bekleniyor (Expected)) is opened in Lojistik Yönetimi › Gelen Teslimat › Gelen Teslimatlar (Logistics Management › Inbound Delivery › Inbound Deliveries) when the order is finalized. The goods receipt from the delivery is made from the Teslim Alınacaklar (Due for Receipt) line or with Mal Kabulü Oluştur (Create Goods Receipt) in the delivery details; the form says "Gelen teslimat GLT-… — kalemler teslimatın kalanıyla dolduruldu; kabul teslimata işlenir." (Inbound delivery GLT-… — the items were filled with the delivery's remainder; the receipt is posted to the delivery.) and the warehouse is locked to the delivery's warehouse. Teslimat bağını kaldır (Remove delivery link) turns the receipt back into a plain order receipt.

  • In a receipt from a delivery, the quantity is filled with the delivery's remainder; if the order's remainder is smaller, correct the quantity (the server rejects exceeding the order's remainder).
  • A goods receipt made directly from the order does not reduce the delivery's open quantity. If you did not use the delivery, close it in Gelen Teslimatlar (Inbound Deliveries) with İptal Et (Cancel; if nothing has been received against it) or Kalanı Kapat (Close Remainder).
  • If the warehouse setting Mal kabul yalnız gelen teslimattan (Goods receipt only from inbound delivery) is on, a receipt directly from the order is rejected.

Goods receipt details​

Goods receipt detail
  1. 1Document cannot be changed
  2. 2Supplier return request
  3. 3Split allocations — warehouse, location
  4. 4Source order

Belge Bilgileri (Document Information; goods receipt number, order number, date, supplier, tax number / tax office, delivery note, currency, created by, note), the current status of the order and Teslim Alınan Kalemler (Received Items; stock, quantity, unit, warehouse, storage location, batch, serial numbers, production date, expiry date, supplier batch, order unit price, status).

Actions: Çıktı (Print), İthalat Masrafı Ekle (Add Import Cost; Finance — outside this guide), Tedarikçi İade Talebi (Supplier Return Request), Siparişi Görüntüle (View Order).

Rejection messages​

MessageReason
Taslak satın alma siparişi için mal kabul yapılamaz. Siparişi önce kesinleştirin. (A goods receipt is not possible for a draft purchase order. Finalize the order first.)
Bu satın alma siparişi tamamen teslim alınmış. (This purchase order has been fully received.)
İptal edilmiş satın alma siparişi için mal kabul yapılamaz. · Kapatılmış satın alma siparişi için mal kabul yapılamaz. (A goods receipt is not possible for a cancelled purchase order. · A goods receipt is not possible for a closed purchase order.)
'HAM-0001' için kalan miktar aşılıyor. Kalan: 80, girilen: 200. (The remaining quantity for 'HAM-0001' is exceeded. Remaining: 80, entered: 200.)The quantity is greater than the order's remainder.
'EGE-2026-4471' irsaliye numarası bu tedarikçi için zaten kaydedilmiş. (Delivery note number 'EGE-2026-4471' has already been saved for this supplier.)Duplicate delivery note.
Aynı sipariş kalemi, depo, lokasyon ve lot için birden fazla mal kabul satırı girilemez. (More than one goods receipt line cannot be entered for the same order item, warehouse, storage location and batch.)
'X' lot takipli — lot numarası zorunludur. · 'X' seri takipli — seri numarası zorunludur. ('X' is batch-managed — the batch number is mandatory. · 'X' is serial-managed — the serial number is mandatory.)
'X' hizmet kartı — stok girişi yapılamaz. ('X' is a service card — a stock receipt is not possible.)Service line; use a service receipt.
Seçilen lokasyon 'HAMMADDE' deposuna ait değil ya da pasif. (The selected storage location does not belong to the 'HAMMADDE' warehouse or is inactive.)
'HAMMADDE' deposuna mal kabul gelen teslimatla yapılır — Gelen Teslimatlar'dan teslimatı açıp mal kabule oradan geçin. (Goods receipts into the 'HAMMADDE' warehouse are made with an inbound delivery — open the delivery from Inbound Deliveries and proceed to the goods receipt from there.)Warehouse setting "Mal kabul yalnız gelen teslimattan" (Goods receipt only from inbound delivery).
GLT-… gelen teslimatı 'HAMMADDE' deposuna — mal kabul satırları bu depoya yazılır. (Inbound delivery GLT-… is to the 'HAMMADDE' warehouse — goods receipt lines are posted to this warehouse.)A different warehouse was selected in a receipt from a delivery.
X başka bir tedarikçinin siparişi — tek mal kabuldeki siparişler aynı tedarikçiye ait olmalı. (X is an order of another supplier — the orders in a single goods receipt must belong to the same supplier.)A different supplier was added with Sipariş ekle… (Add order…).
Belge tarihi (…) bugünden (…) eski olamaz. Geçmiş tarihli kayıt yalnız 'Geçmiş Tarihli Kayıt' yetkisi olan kullanıcıya açık. (The document date (…) cannot be earlier than today (…). Back-dated posting is available only to users with the 'Geçmiş Tarihli Kayıt' (Back-Dated Posting) permission.)Past date.
… tarihi kapalı dönemde: kayıtlar … dahil kapatıldı. … (The date … is in a closed period: postings are closed up to and including …. …)Closed posting period.