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Create a goods receipt

Task
Module
Procurement
Menu path
Satın Alma › Mal ve Hizmet Kabulü › Mal Kabulü Oluştur (Procurement › Goods and Service Receipt › Create Goods Receipt)
Screen route
/erp/procurement/receipts/new?orderId={id}
Required permission
erp-procurement-receipts.create
Prerequisites
  • The order is in Sipariş Verildi (Ordered) or Kısmi Teslim (Partially Received) status.
  • The goods receipt date falls in an open posting period.
  • You have the batch number for a batch-managed item and the serial numbers for a serial-managed item.

A goods receipt document cannot be changed once saved; you correct an incorrect entry with a goods receipt reversal. Because a reversal is per line and in full, entering the part that may be returned (damaged, doubtful) as a separate allocation makes your work easier later.

Steps​

  1. In the order details, click Mal Kabul Gir (Enter Goods Receipt). (Or use the Mal Kabulü Oluştur (Create Goods Receipt) button on the line in Satın Alma › Mal ve Hizmet Kabulü › Teslim Alınacaklar (Procurement › Goods and Service Receipt › Due for Receipt); if opened from an inbound delivery line, the warehouse and quantity are filled in from the delivery.)
    ClickMal Kabul GirExpected: The Mal Kabul Girişi (Goods Receipt Entry) form; Satın Alma Siparişi (Purchase Order) selected
  2. Check the Mal Kabul Tarihi (Goods Receipt Date) and enter the supplier's delivery note number in the Tedarikçi İrsaliye No (Supplier Delivery Note No) field.
    EnterTedarikçi İrsaliye NoValue: EGE-2026-4471
  3. In the Sipariş Kalemleri (Order Items) table, click the Mal Kabul Ekle (Add Goods Receipt) button of the item that arrived (if everything arrived, Tümünü Ekle (Add All)).
    ClickMal Kabul EkleExpected: An allocation filled with the remaining quantity in Teslim Tahsisleri (Delivery Allocations)
  4. Enter the quantity received in the allocation's Miktar (Quantity) field. For a partial delivery, enter only the quantity that arrived.
    EnterMiktarValue: 120
  5. Select the Depo (Warehouse) and, if needed, the Lokasyon (Storage Location). For a batch-managed item, enter the batch number; for a serial-managed item, enter the serial numbers.
    SelectDepoValue: HAMMADDE — Hammadde Deposu · RAF-A
  6. If you need to split the same item (e.g. the damaged part to a separate storage location), reduce the allocation's quantity and add a second allocation with the item's Mal Kabul Ekle (Add Goods Receipt) button.
    ClickMal Kabul Ekle
  7. Check the Belge Özeti (Document Summary) and click Mal Kabulü Kaydet (Save Goods Receipt).
    ClickMal Kabulü KaydetExpected: 'Mal kabul başarıyla kaydedildi. Mal Kabul No: MK-…' (Goods receipt saved successfully. Goods Receipt No: MK-…) and the new status of the order
    Goods receipt — allocation, warehouse and location
    1. 1Purchase order
    2. 2Delivery note no. — unique per supplier
    3. 3Remaining order quantity
    4. 4Received quantity — may be partial
    5. 5Warehouse and location
    6. 6Save Goods Receipt — stock is posted
Result
The goods receipt is saved with the number MK-yyyy-nnnnnn and stock is posted at the same time. If a remainder is left on the order it becomes Kısmi Teslim (Partially Received); if everything arrived it becomes Teslim Alındı (Received). Enter a new goods receipt for the remainder, or if it will not arrive, close the order.

Stock and planning effect​

  • Each allocation posts a receipt movement of type Mal Kabul (Goods Receipt); stock increases in the selected warehouse / storage location / batch, in the Sıfır (New) status. For an item that requires quality inspection, stock goes into quarantine status and cannot be used until it is released in Stok Yönetimi › Kalite Kontrol (Inventory Management › Quality Inspection).
  • The stock value increases by the order's discounted net price.
  • The order's Alınan / Kabul (Received / Accepted) quantity increases and the in-transit quantity decreases; the delivery advances in the Belge Akışı (Document Flow) of the linked requisition; the Son Alış (Last Purchase) in Tedarikçi Fiyatları (Supplier Prices) is updated.

What you need to know​

  • The quantity cannot exceed the order's remainder ("'HAM-0001' için kalan miktar aşılıyor. Kalan: 80, girilen: 200." (The remaining quantity for 'HAM-0001' is exceeded. Remaining: 80, entered: 200.)).
  • The same delivery note number from the same supplier cannot be saved twice.
  • Sipariş ekle… (Add order…) adds other open orders of the same supplier in the same currency to the same goods receipt (several orders on a single delivery note).
  • If the order has a delivery warehouse, an inbound delivery has been opened; make the goods receipt from the delivery line in Teslim Alınacaklar (Due for Receipt). A receipt made directly from the order does not reduce the delivery's open quantity — close the unused delivery in Lojistik Yönetimi › Gelen Teslimat › Gelen Teslimatlar (Logistics Management › Inbound Delivery › Inbound Deliveries).
  • If the warehouse has the "Mal kabul yalnız gelen teslimattan" (Goods receipt only from inbound delivery) setting, a receipt directly from the order is rejected.
  • A service line is not closed with a goods receipt: service receipt.