# Purchase orders
> Purchase order list, form and details — statuses, finalization, approval, goods receipt, closing, cancellation, output and rejection messages.
URL: https://erpdocs.corexlogic.com/en/satin-alma/ekranlar/satinalma-siparisleri
A purchase order is the record of the commercial order placed with the supplier. The order is prepared as a
**draft** (manually, from a quotation or from a requisition); once **finalized**, it is considered placed with the
supplier, it is locked, opened for goods receipt and shown as an **in-transit** quantity in planning (Malzeme
İhtiyaçları (Material Requirements)).
- **Type:** Screen
- **Module:** Procurement
- **Menu path:** Satın Alma › Sipariş Yönetimi › Satın Alma Siparişleri · Satın Alma Siparişi Oluştur (Procurement › Order Management › Purchase Orders · Create Purchase Order)
- **Screen route:** `/erp/procurement/orders`
- **Required permission:** `erp-procurement-orders.view (görme) · .create (oluşturma, kopyalama) · .edit (düzenleme, kesinleştirme, onaya gönderme, e-posta) · .approve (onay oyu) · .delete (iptal) · .close (kapatma)`
## Order list
1. New Order
2. Status filter
3. Expected delivery
4. Draft · Ordered · Partially Received · Received…
| Column | Description |
|---|---|
| Sipariş No (Order No) | `SA-yyyy-nnnnnn`; click to open the order. The column stays fixed on the left. |
| Tedarikçi (Supplier) | Name and code. |
| Sipariş Tarihi · Beklenen Teslim (Order Date · Expected Delivery) | |
| Durum (Status) | See the status table below. |
| Sorumlu (Responsible) | The purchasing person responsible. |
| Kalem (Items) | Number of lines. |
| Net · KDV · Genel Toplam (Net · VAT · Grand Total) | Hidden for users without the permission to view the purchase price. |
**Filters:** Ara (Search), Durum (Status; **Tüm durumlar** (All statuses)), Sorumlu (Responsible; **Tüm
sorumlular** (All responsible persons)), **Grubumun belgeleri** (My group's documents; items of my purchasing group)
and order date range.
## Order form
**Satın Alma › Sipariş Yönetimi › Satın Alma Siparişi Oluştur** (Procurement › Order Management › Create Purchase
Order) (`/erp/procurement/orders/new`)
1. Supplier — terms from the card
2. Delivery warehouse — opens an inbound delivery
3. Quantity
4. Unit price — proposed from supplier prices
5. Create Order — saves as draft
**Top strip:** **Tedarikçi** (Supplier; mandatory; only active cards with the supplier role) and **Sipariş Tarihi**
(Order Date; mandatory). The toolbar has **Kaydet** (Save; Ctrl+S), **Kontrol Et** (Validate)
and **Kalem Ekle** (Add Item).
| Tab | Fields |
|---|---|
| Teslimat ve Ödeme (Delivery and Payment) | **Beklenen Teslim** (Expected Delivery; cannot be before the order date), **Para Birimi** (Currency; mandatory, three-letter ISO code), **Teslim Deposu** (Delivery Warehouse), **Vade (Gün)** (Payment Term (Days); empty = no term · 0 = cash in advance), **Ödeme Koşulu** (Payment Terms), **Teslim Şekli** (Incoterms), **Teslim Şekli Notu** (Incoterms Note). The payment term and Incoterms are proposed from the supplier card. |
| Koşullar (Conditions) | **Genel İskonto %** (Header Discount %) — distributed proportionally to the lines. |
| Metinler (Texts) | **Not** (Note). |
| Adres (Address) | **Teslim Yeri** (Delivery Location; defined delivery locations) and **Teslim Adresi** (Delivery Address). |
| Organizasyon (Organization) | **Satın Alma Sorumlusu** (Purchasing Responsible) — only on the edit screen; on a new order it is the logged-in user. |
If a **Teslim Deposu** (Delivery Warehouse) is selected, an **inbound delivery** to that warehouse is opened
automatically when the order is finalized and a notification is sent to the warehouse's responsible persons. If the
warehouse has the "Mal kabul yalnız gelen teslimattan" (Goods receipt only from inbound delivery) setting, the goods
receipt can be made only from this delivery. If no warehouse is selected, no inbound delivery is opened.
The **Kalemler** (Items) table: **Ürün** (Item), **Miktar** (Quantity), **Birim** (Unit), **Birim Fiyat** (Unit
Price), **İskonto %** (Discount %), **KDV** (VAT), Tahmini Tutar (Estimated Amount). Description, project, outline
agreement and subcontracting information are entered in the line details. The **Birim Fiyat** (Unit Price) is
proposed in the line's unit from the item's **agreed price** with that supplier (Tedarikçi Fiyatları (Supplier
Prices)); a price in a different currency is not proposed. The line type comes from the card: a stock item becomes
**Stok** (Stock; closed with a goods receipt), a non-stock item becomes **Hizmet** (Service; closed with a service
receipt).
Form validations: "Tedarikçi zorunlu." (Supplier is mandatory.), "Sipariş tarihi zorunlu." (Order date is
mandatory.), "Sipariş tarihinden önce olamaz." (Cannot be before the order date.; expected delivery), "Sipariş en az
bir kalem içermelidir." (The order must contain at least one item.), and on a line "Ürün seçilmedi." (No item
selected.), "Zorunlu." (Mandatory.), "Sıfır veya negatif olamaz." (Cannot be zero or negative.; quantity), "Negatif
olamaz." (Cannot be negative.; price).
**Siparişi Oluştur** (Create Order) saves the order as **Taslak** (Draft); the success panel shows **Siparişi
Kesinleştir** (Finalize Order), **Siparişi Görüntüle** (View Order) and **Yeni Sipariş** (New Order). If the amount
falls under an approval template, the panel says "Bu sipariş tutarı nedeniyle onay gerektiriyor — detayından onaya
gönderin." (This order requires approval because of its amount — submit it for approval from its details.) and the
finalize button is not shown.
## Order details
1. Edit — draft only
2. Confirm Order (Submit for Approval if a rule applies)
3. Cancel Order
4. Output — print, PDF, Excel, e-mail
On the document surface: supplier (tax office and number), **Belge Bilgileri** (Document Information; order date,
expected delivery, currency, gross weight / volume, purchasing responsible, payment term, payment terms, Incoterms,
delivery address, delivery warehouse), **Kalemler** (Items; Sipariş (Ordered), **Alınan / Kabul** (Received /
Accepted), **Kalan** (Remaining), unit price and net price, discount, VAT %, net, VAT, total), the amount summary,
**Onaylar** (Approvals; if there is an approval round), **Çıktılar** (Outputs; e-mails sent) and **Ekler**
(Attachments). The received and remaining quantities come from the goods and service receipt documents.
### Statuses
| Status | Meaning |
|---|---|
| **Taslak** (Draft) | Can be edited; no goods receipt is possible; does not advance the requisition's "Siparişte" (Ordered) quantity. |
| **Onay Bekliyor** (Pending Approval) | The amount matched an approval template and the order was submitted for approval. The document is **locked**; no goods receipt is possible. When the last stage approves, it becomes **Sipariş Verildi** (Ordered) automatically; if rejected, it returns to **Taslak** (Draft). |
| **Sipariş Verildi** (Ordered) | Finalized: a commercial order placed with the supplier. Supplier, item, quantity, unit, price and VAT can no longer be changed. Open for goods receipt. |
| **Kısmi Teslim** (Partially Received) | At least one line has been partially received. |
| **Teslim Alındı** (Received) | All lines have been fully received. |
| **Kapatıldı** (Closed) | The remainder was given up after partial receipt (or the order was not reopened during a reversal). Goods and service receipts are not possible; the remainder is not counted as in transit. |
| **İptal** (Cancelled) | Cancelled; it cannot be reopened. |
### Actions
| Status | Action | Permission |
|---|---|---|
| Taslak (Draft) | **Düzenle** (Edit) | `edit` |
| Draft, no approval required | **Siparişi Kesinleştir** (Finalize Order) | `edit` |
| Draft, approval required | **Onaya Gönder** (Submit for Approval; Siparişi Kesinleştir is not shown) | `edit` |
| Onay Bekliyor (Pending Approval) | **Onayla** (Approve) · **Reddet** (Reject) — shown only to the approver (or delegate) of the stage whose turn it is | `approve` |
| Sipariş Verildi (Ordered), Kısmi Teslim (Partially Received) | **Mal Kabul Gir** (Enter Goods Receipt) | `erp-procurement-receipts.create` |
| Kısmi Teslim (Partially Received) | **Siparişi Kapat** (Close Order) | `close` |
| Taslak, Onay Bekliyor, Sipariş Verildi (Draft, Pending Approval, Ordered) | **Siparişi İptal Et** (Cancel Order) | `delete` |
| Any status | **Kopyala** (Copy; to a new draft form), **Çıktı** (Output; Yazdır · PDF İndir · Excel İndir · E-posta ile Gönder (Print · Download PDF · Download Excel · Send by E-mail)) | `create` / `edit` (e-mail) |
The button for a transition that is not possible is not drawn at all. **Çıktı** (Output) is not shown to a user who
cannot view prices.
1. Confirm Order
The **Siparişi Kesinleştir** (Finalize Order) window: "Bu sipariş kesinleştirildiğinde tedarikçiye verilmiş ticari
sipariş olarak kabul edilir." (Once finalized, this order is considered a commercial order placed with the
supplier.) On finalization:
- The **Siparişte** (Ordered) quantity of the requisition lines linked to the order advances; the requisition
becomes **Kısmen Siparişte** (Partially Ordered) or **Siparişe Bağlandı** (Fully Ordered).
- If there is a delivery warehouse, an **inbound delivery** (`GLT-…`) is opened; the details show "Gelen teslimat
açıldı: GLT-… — … deposunun sorumlularına bildirildi; mal kabul oradan yapılır." (Inbound delivery opened: GLT-… —
the responsible persons of the … warehouse were notified; the goods receipt is made from there.)
- The order remainder is counted as in-transit supply in Malzeme İhtiyaçları (Material Requirements).
### Approval {#onay}
1. Status: Awaiting approval — locked
2. Approve — approver of the current stage
3. Reject — back to draft
4. Current stage
5. Stage 1 decision and note
Approval applies when the condition of the **active** template defined for Satın Alma Siparişi (Purchase Order) in
**Yönetim › Onay Süreci › Onay Şablonları** (Administration › Approval Process › Approval Templates) is met (e.g. a
grand total of 50,000 TRY or more); if there is no template or it is inactive, the order is finalized directly.
Stages are asked in order; the **Onaylar** (Approvals) section shows the round, stage, decision maker, time and note.
Each submission opens a new round; earlier rounds remain as a trail.
- The **Onaya Gönder** (Submit for Approval) window: "Belge onaya gönderildiği anda kilitlenir: onay sonuçlanana
kadar düzenlenemez. Reddedilirse taslağa döner ve yeniden düzenlenebilir." (The document is locked as soon as it
is submitted for approval: it cannot be edited until the approval is concluded. If rejected, it returns to draft
and can be edited again.)
- **Onayla** (Approve): optional **Not** (Note); "Başka bekleyen adım yoksa sipariş kesinleşir." (If there is no
other pending step, the order is finalized.)
- **Reddet** (Reject): a reason is mandatory ("Neyin düzeltilmesi gerekiyor?" (What needs to be corrected?)); the
order returns to draft.
- The person who submitted it cannot approve their own order.
1. Status: Partially Received
2. Post Goods Receipt — for the rest
3. Close Order — rest not expected
4. Received quantity
5. Remaining quantity
### Closing and cancellation {#kapatma-ve-iptal}
1. Close reason (required)
2. Close Order
- **Siparişi Kapat** (Close Order) only in **Kısmi Teslim** (Partially Received): the supplier will not deliver the
remainder. **Kapatma Nedeni** (Closing Reason) is mandatory. No record is deleted; the received part remains valid
and the remainder is no longer expected.
- **Siparişi İptal Et** (Cancel Order) in Taslak (Draft), Onay Bekliyor (Pending Approval) and Sipariş Verildi
(Ordered): **İptal Nedeni** (Cancellation Reason) is mandatory; it cannot be undone. An order with a received
quantity cannot be cancelled — it is closed.
### Rejection messages
| Message | Reason |
|---|---|
| Yalnız Taslak durumundaki satın alma siparişleri düzenlenebilir. (Only purchase orders in Draft status can be edited.) | Editing a finalized order. |
| Bu sipariş onay gerektiriyor — doğrudan kesinleştirilemez, onaya gönderin. (This order requires approval — it cannot be finalized directly; submit it for approval.) | An approval template matched. |
| Bu sipariş için eşleşen onay kuralı yok — doğrudan kesinleştirebilirsiniz. (There is no matching approval rule for this order — you can finalize it directly.) | Submission for approval was attempted but there is no template. |
| Seçilen cari kart tedarikçi olarak kullanılamaz (kayıt yok, pasif ya da tedarikçi rolü taşımıyor). (The selected business partner card cannot be used as a supplier (no record, inactive, or it does not have the supplier role).) | |
| 'X' satın alınabilir bir ürün değil — kart üzerinde "Satın alınabilir" işaretlenmemiş. ('X' is not a purchasable item — "Purchasable" is not selected on the card.) | |
| 'X' pasif — pasif stok kartı sipariş edilemez. ('X' is inactive — an inactive stock card cannot be ordered.) | |
| 'X' için kaynak listesi zorunlu — tedarikçi listede yok (Kaynak Bulma › Tedarikçi Fiyatları'nda tanımlayın). (A source list is mandatory for 'X' — the supplier is not in the list (define it in Sourcing › Supplier Prices).) | The item's source list is mandatory. |
| 'X' bu tedarikçiden sipariş edilemez — kaynak listesinde bloke (…). ('X' cannot be ordered from this supplier — blocked in the source list (…).) | The supplier is blocked for this item. |
| Teslim deposu bulunamadı ya da pasif. (The delivery warehouse was not found or is inactive.) | |
| Hiç teslim alınmamış sipariş kapatılmaz; tedarikçiyle ilişki gerçekleşmediyse siparişi iptal edin. (An order with nothing received cannot be closed; if the transaction with the supplier did not take place, cancel the order.) | Closing in Sipariş Verildi (Ordered). |
| Bu satın alma siparişi tamamen teslim alınmış; kapatılacak kalan yok. (This purchase order has been fully received; there is no remainder to close.) | |
| Yalnız Taslak, Onay Bekliyor ve Sipariş Verildi durumundaki satın alma siparişleri iptal edilebilir. (Only purchase orders in Draft, Pending Approval and Ordered status can be cancelled.) | |
| İptal nedeni zorunludur. · Kapatma nedeni zorunludur. · Red gerekçesi zorunludur. (The cancellation reason is mandatory. · The closing reason is mandatory. · The rejection reason is mandatory.) | |
| Bu satın alma siparişi bu sırada başka bir kullanıcı tarafından değiştirildi. Sayfayı yenileyip tekrar deneyin. (This purchase order was changed by another user in the meantime. Refresh the page and try again.) | Concurrent change. |
## Related
- [Create an order](https://erpdocs.corexlogic.com/en/satin-alma/islemler/siparis-olusturma) ·
[Finalize an order](https://erpdocs.corexlogic.com/en/satin-alma/islemler/siparisi-kesinlestirme) ·
[Send an order](https://erpdocs.corexlogic.com/en/satin-alma/islemler/siparisi-gonderme)
- [Change an order](https://erpdocs.corexlogic.com/en/satin-alma/islemler/siparisi-degistirme) ·
[Close or cancel an order](https://erpdocs.corexlogic.com/en/satin-alma/islemler/siparisi-kapatma-iptal)
- [Goods receipts](https://erpdocs.corexlogic.com/en/satin-alma/ekranlar/mal-kabulleri) · [Service receipts](https://erpdocs.corexlogic.com/en/satin-alma/ekranlar/hizmet-kabulleri)