# Make an approval decision

> Open a document awaiting your approval and approve it, or reject it with a reason.

URL: https://erpdocs.corexlogic.com/en/ayarlar/islemler/onay-karari-verme

- **Type:** Task
- **Module:** Administration
- **Menu path:** Yönetim › Onay Süreci › Onayımı Bekleyenler (Administration › Approval Process › Awaiting My Approval)
- **Screen route:** `/erp/approvals/pending`
- **Required permission:** `Belge türünün onay izni (ör. erp-sales-quotations.approve, erp-procurement-orders.approve)`
- **Prerequisites:**
  - You are an approver of the document's current stage (you hold the role, you are named in the stage, or you are the approver's delegate today).
  - You did not submit the document for approval yourself (for approval; rejecting is always allowed).

The decision is always made on the document's detail page: you sign off while seeing the document's content. The
server shows the **Onayla** (Approve) and **Reddet** (Reject) buttons depending on whether you can vote on this stage
right now.

## Steps

1. Open the **Yönetim › Onay Süreci › Onayımı Bekleyenler** (Administration › Approval Process › Awaiting My Approval) screen. The list shows the documents whose turn has come and that are waiting for your decision, the longest-waiting first. The link in the notification also opens the document directly.
   <!-- action: navigate · target: "/erp/approvals/pending" · expect: "The row shows the document, sender, amount, stage (e.g. "Tek aşama" (Single stage) with the template and stage name below) and waiting time" -->

   ![Pending My Approval — the approver’s queue](https://erpdocs.corexlogic.com/en/en/img/screens/ayarlar/onay-kuyrugu.png)
   1. Document — click to open
   2. Submitter and date
   3. Stage, template and stage name
   4. How long the stage has waited

2. Click the number in the **Belge** (Document) column to open the document. The banner at the top shows which stage is waiting, and the **Onaylar** (Approvals) card shows the previous votes.
   <!-- action: click · target: "Belge" -->

   ![Quotation pending approval — current stage and rounds](https://erpdocs.corexlogic.com/en/en/img/screens/ayarlar/teklif-onay-bekliyor.png)
   1. Decision buttons — server decides (submitter cannot approve)
   2. Who it is waiting for
   3. Current round — awaiting decision
   4. Previous round — rejection and reason kept

3. To approve, click **Onayla** (Approve). The **Onay verilsin mi?** (Approve?) dialog shows the document and its amount; optionally enter a **Not (isteğe bağlı)** (Note, optional) and confirm with **Onayla** (Approve) in the dialog.
   <!-- action: click · target: "Onayla" · value: "Teslim tarihi müşteriyle teyit edildi; %12 iskonto yıllık anlaşma kapsamında." · expect: "If the stage has reached the required approvals, it moves to the next stage; if it is the last stage, the document proceeds (the quotation becomes Gönderildi (Sent))" -->

   ![Approve confirmation — optional note](https://erpdocs.corexlogic.com/en/en/img/screens/ayarlar/onay-ver.png)
   1. Document and amount being approved
   2. Note — saved with the approval
   3. Approve — last stage moves the document on

4. To reject, click **Reddet** (Reject), enter the **Red gerekçesi** (Rejection reason) and confirm with **Reddet** (Reject) in the dialog.
   <!-- action: fill · target: "Red gerekçesi" · value: "İskonto oranını müşteri sözleşmesiyle karşılaştırın." · expect: "If the stage has reached the rejection threshold, the document returns to draft; a notification with the reason is sent to the sender" -->

   ![Reject confirmation — reason required](https://erpdocs.corexlogic.com/en/en/img/screens/ayarlar/onay-reddet.png)
   1. Rejection reason — sent to the submitter
   2. Reject — document returns to draft at the threshold

**Result:** Your vote is recorded in the stage and appears on the **Onaylar** (Approvals) card with your name, decision, time and note (e.g. "Demo Onaylayıcı · Onayladı · 02.11.2026 01:13"). With the final approval, the document moves to its next status (e.g. Gönderildi (Sent) for a quotation) and a notification is sent to the sender; on rejection it returns to draft.

Demo example: Demo Kullanıcı submitted ST-2026-000005 for approval; **Demo Onaylayıcı** (Administrator) opened it from
**Onayımı Bekleyenler** (Awaiting My Approval) and approved it with a note, and the quotation became **Gönderildi**
(Sent).

![Approved quotation — Sent, round closed](https://erpdocs.corexlogic.com/en/en/img/screens/ayarlar/teklif-onaylandi.png)
1. Sent automatically on final approval
2. Can now be converted to an order
3. Vote: approver, decision, time
4. Approval note

## What you need to know

- If **you** submitted the document for approval, only **Reddet** (Reject) is shown (segregation of duties). For a
  sales quotation, the quotation's sales representative cannot approve either.
- You vote once in a stage. If the stage requires several approvals ("2 onay gerekli" — 2 approvals required), the
  document waits for the other approvers; the card shows "Karar bekleniyor — 1/2 onay" (Decision pending — 1/2
  approvals).
- If you vote as a delegate, the dialog states on whose behalf you are voting; the vote counts as the approver's and
  appears in the trail as "(… adına)" (on behalf of …).
- A vote cast by escalation (with the higher approver role) appears in the trail as "(eskalasyonla)" (by
  escalation).
- There is no bulk approval. On a phone, the same decision is made from the mobile **Onaylarım** (My Approvals)
  screen.

## Related

- [Approvals](https://erpdocs.corexlogic.com/en/ayarlar/onaylar)
- [Approval flow process](https://erpdocs.corexlogic.com/en/surecler/onay-akisi)